Regular Called Meeting

Speaker 1

0:00 Oh, did

Speaker 2

0:02 you? Okay. Good to know. Good to know. You guys win Sunday. Right? Right. I'll have to hear the update.

0:16 Goodness. Perfect. She's 06:30. Do this. I'm gonna this.

Speaker 3

0:23 Goodness.

Speaker 2

0:24 Time flies when you're having fun. Isn't it so? Well, I have to watch myself because I think I have all this time all this time, and then I'll Yeah. Was thinking. And it's now thirty thirty one.

1:23 This is a regular call meeting of the Irvington Town Council on Thursday, 08/13/2026 at 06:30 Irvington Baptist Church. Roll call by name.

Speaker 3

1:36 Frances Westbrook. Mary Windsor Cline. Mary Carrie Bradley.

possibly Samantha Van Saun

1:41 Samantha Van Saun.

possibly Philip Robinson

1:42 Phil Robinson.

Speaker 2

1:46 Is Wayne not gonna be with us? I You haven't heard anything? I have not heard. No. Harris here.

1:55 Approve agenda. Is there a motion to approve the agenda? So move. Second. Second. All those in favor. Aye. Opposed. Is there a motion to approve the minutes from the Town Council 07/09/2026 regular call meeting. I, Mary Carey Bradley moved to accept the minutes as presented. Second. Second. All those in favor. Aye. Aye. Opposed.

2:30 Unless otherwise stated, the financial report is accepted.

Speaker 6

2:35 I just want to state for the record that the budget and finance committee and the town clerk will work with the town treasurer to ensure the categories line up with the budget to facilitate comparing the budget to the financial reports. Okay.

Speaker 2

2:50 The floor is now open for the public to speak on any topic. Anyone wishing to speak, please be reminded of the protocol for speaking which is posted on the table. The

Speaker 6

3:04 signers are there. Oh, okay.

Speaker 3

3:07 You won't need to do that. It will all say 30 King Carter Drive and this is just a request because I can't hear that people talking to the microphones. It would mean to me. That's all. Thank you.

possibly Philip Robinson

3:23 My mic is giving feedback. That's

Speaker 2

3:29 my mic. So Well, my mic is not coming on. Oh, there it just did. Okay. There's this.

3:40 Thank you. Beth, do you need me to speak into a microphone, or am I okay? I need to speak into the microphone because I think it's worth just hanging around. Okay. Thank you. I apologize to everybody who can hear otherwise. It's not. Thank you.

3:59 Call Elliot 650 King Conder Drive. A picture is worth a thousand words, so it is said. The pictures handed to you were taken on 08/01/2026. The space between the

Speaker 7

4:12 Tides and fish and our property line has not been cut in over a year. Also, the Van Ru eradication for the signed memorandum of understanding dated '2 01/24 does not appear to be acknowledged by time sin this view. Weezing grass cuttings addressed to the in the town of Irvington ordinance chapter 91.03. It shall be a nuisance for the owner or any occupant or other person who's responsible for the maintenance and of any developed or undeveloped property within the town limits.

4:52 Within 150 feet of any occupier structure, adjacent property, or public street or sidewalk. This goes on to identify weeds. At the 11/1325 TC meeting, Tide's Inn managing director Edward Billtain spoke about the renovations at Tide's Inn. He stated how approachable he was and that he would work with us to correct the plantings along the fence immediately and that he would take care of it. At that meeting, several TC members stated that Tyson had planted plantings along the fence line.

5:32 That is five loblolly pine trees and that the Town Council was now not involved with this matter stating that two neighbors could handle this. For your instruction, I have tried to handle this with mister Bill Pay three times to work with him. One, in an Email dated 11/14 to '25. Two left a telephone message in March of twenty six twenty twenty six. Three, I went to his home one afternoon in April 26 and asked if he would let me know if there's any time for us to meet and walk the property line in regard to the plantings.

6:14 Mister bill of things said his landscaping people would take care of that. To date, I have heard nothing from Mr. Millipane or the times in the landscaping department. After three attempts to reach Mr. Millipane, he publicly stated how approachable he was. It's still unreachable nine months later. I would like to know why the lead situation has not been addressed and corrected for the town of Irvington ordinance chapter 91.03. I request a reply from this Town Council by Thursday 08/20, one week of today.

6:50 Thank you.

Speaker 2

6:54 I'm sorry, miss Elliot. What did you say was the date you requested? 08/20. 08/20. One

Speaker 3

7:00 month of today, please. Okay.

7:11 This

Speaker 8

7:12 over. Mhmm. Yes, please. Thank you. Alright. I feel a little silly being here. I don't know how all this works. I got pulled over the other night on my golf cart. Unbeknownst to me, I I understand that that's going be one of the things that you're here about and I I, you know, it was explained to me that I I couldn't I couldn't get over here. I'm sorry. Could you give your name and address? Oh, sorry. My name is Travis. I live on Steam Bed 128 Steam Travis Haynes?

7:38 Yes, ma'am. Yep. On Steam Bed. Okay. 128 Steam Bed. So I I've been here for almost a year now and everything had been fine driving up and down, going to the local restaurants and the coffee shop and everything seemed fine. Waved to the officers. They waved back. And then two nights ago, I get pulled over on the golf cart and they're like, hey, man. You can't do that. And I didn't

Speaker 3

8:05 didn't know. Well, what's it you couldn't do? Beyond

Speaker 8

8:09 100. On 200 on the golf cart. Cart. And I guess, what I'm looking for, you know, the whole thing, the reason we moved here, got my boat down there, Crappics Landing. It'd be nice to just kinda get over to my boat, but there's no way to do that. I mean, I don't really want to drive up and down the ski boat on a golf cart. You know what I mean? I really like to go to my boat, participate at the restaurants, to get run over the ladies, get a snack, whatever.

8:39 So I guess I don't know what I'm looking for, but I I I was kind of misled, you know, I get my fault about

Speaker 3

8:50 the do's and don'ts. Did you register your car to the town office? Absolutely. Yes, ma'am. Then you should have gotten a copy of the paper of everything that it entails. And where the golf carts are in state regulation on 200. It's not ours. It's part of it. Do you have a copy of that? Yeah. And again, we feel silly being here and discussing this, but we were told when we moved here by many people that people stay on the off charge. So

Speaker 2

9:22 But there have been I guess the question was there have been many golf carts on the road for over the last ten months that we've been here. Yeah. And I thought it was okay. And again,

Speaker 8

9:33 so it's a thing, right, not to be on 200. Why I'm not We have we have no say so. Yeah. Well, somebody But it does say end

Speaker 2

9:43 of golf carts at at

Speaker 8

9:46 the end of Steamboat Road and at the end of Well, he gave me the impression not to go that way. But and and would you Yeah. But it tells you on the back of the form which of the roads you Understood. But so okay. I don't need that explanation. What I'm here to to to ask, is there any way that we can accommodate

Speaker 2

10:03 to just get Not without You should be able to connect the dots. It's Not without v dot. V dot gave me I mean, I mean Excuse excuse me. Let It's supposed to be v. Yes. Let let mister Dyson make a comment and then we we do have our deputy here tonight. So

Speaker 11

10:22 But I was gonna say that is something that's determined by the v dot. So it is the case that the town doesn't have control over it. What governs rules on on '2 100 has to do with certain regulations, and it's a number of things. One of them has to do with the number of cars that travel through that Right. Corridor each day. Right. Right. That is sort of part of their statewide rules that they prevent that from being part of the golf cart. I I don't need explanations.

Speaker 8

10:50 I'm just hoping to see if we can. I mean, you could. You could. You You can. But we've explored it. Mean, it is on our research. It is part of our Yeah. I I listen. I'm from Williamsburg. It

Speaker 2

11:01 it it Let let me just I'm sorry. Let me just interrupt. This is not a discussion. This

Speaker 8

11:07 is No. I get that. I get that. I mean, and and I didn't want it to be. I was just trying to ask you guys, and then it became a discussion. Right. And and and I appreciate that. It seems to be I appreciate that, and I think some of you could say It doesn't need to be. I'm just asking you guys if we can do something, and if the answer is no, the answer is no. I mean, I didn't need, you know, for it to be a hostile No. Not at all. Situation. I'm

Speaker 2

11:31 just not at all. I'm just saying that some of your concerns may be addressed in a little bit in in the meeting. Sure. Okay. That's fine. But thank thank you for breaking up. Not not in any place if anybody's got

Speaker 8

11:44 way more important stuff. And like I said, I feel silly about it. No. No. Nothing is silly. No. You know, I just was

Speaker 2

11:50 putting that out there. I appreciate it. Yes. Thank thank you.

possibly Philip Robinson

11:59 I have no idea what this is about.

possibly Heather Sheehan

12:03 Hi. I'm Heather Sheehan, 90 Railway Road. I'm a VIA board member, Village Improvement Association board member, and I run the Farmers Market, and we're a little more than halfway through the calendar year of VIA events, and so I thought I would just give you an update on what the VIA has been doing, and what I'd like to say is some of the successes that we're having. So we have, in terms of the farmers market, which will be my primary set of comments here, we're averaging over 90 vendors per market, which is bigger than we've ever had.

12:41 If we go back to 2023, we had an average of 73 vendors per market. We're up to 90, and we have a wait list of vendors that numbers anywhere from 25 to 40 vendors for every single market date. So we've become very popular. We have four years in a row been voted the number one best farmers market in Eastern Virginia by Virginia Living magazine, which means that we're competing with Williamsburg and the whole Hampton Roads area and all of that. So I think that's a pretty big accomplishment for a small town like this.

13:14 We have about 20 volunteers for every single farmers market. It's a very enthusiastic group that really enjoys, and I think has a lot of fun putting the market together. We continue to get great attendance and sales feedback from the vendors. We don't have a good way to count how their sales are doing or our attendance, but we hear the feedback from vendors that they're doing very well, and that they appreciate the attendance and their sales. About 30% of our vendors are new every year for the past several years, we have some nice churn going, and we think that's a good thing to keep people coming back to see new vendors.

13:52 We continue to enhance our website and our social media to keep the word out there, and to encourage people to keep coming to the market. So it's not the only event that we do at VIA. We have the Farmers Market, we have the concert, we have the Boot Sale, we have the Halloween Trunk or Treat, we have the Turkey trot. And I want to say thank you to the town for your continued support in letting us use the comments for all of these events. We think it really adds to our content, and we enjoy doing it.

14:25 Thank you. Heather, I just like to ask.

Speaker 2

14:28 I've had people comment to me that they would like to have a booth. So would you suggest they contact you like in January? Yeah,

possibly Heather Sheehan

14:39 we will. Well, they can follow our website. We will post everything to the website, irvingtonvia.com, and we typically open in mid to late January for new vendors, for any vendors. Everybody has to reapply each year and so January is the time frame and so and we'll have everything on posted on the website by by January. Okay,

Speaker 2

15:01 thank you.

15:06 Any anyone else for public comment?

15:11 Alright, next is the mayor's report And tonight, counsel is pleased to welcome sergeant Norman Sibley of the Lancaster County Sheriff's Department. Sergeant Sibley coordinates the deputies that sign up to patrol the streets of Irvington. He will give insight as to how these assignments are determined as well as updates on certain traffic concerns. So deputy Sibley, welcome. Yes.

15:48 Do

Speaker 8

15:48 I need to turn that over? No. No. Just

Speaker 2

15:51 thought of, can I address some of his concerns? Absolutely. Alright.

Speaker 9

15:57 Some point, the town did their diligence of going to be that and having the room right here accessible to golf carts. Okay?

16:20 Okay. We've had some very close calls with golf carts and automobiles, and we've had complaints. With that being said, we're stepping up our patrol golf carts, making sure that they were riding where they're supposed to Have slow movement size, 16 years old in driver's license and the other thing we had an issue with is side by side ATVs. They are not golf carts. We stopped one other night. He didn't understand why because he had a sticker, town sticker for golf carts but it was a 2025 sticker.

16:57 I was advised by the mayor, you could just ask for the sticker and you get one whether you were showing virtual or color code or not. So that's something that might want to look into. Now back to you, what you can do to your physician, be that along with the town to see if they can consider. Right. Making 200 from one end to the other. If that's the case, then the town would have to provide it because we don't want to do it. Signage. It's a statement that's where it is and where it is.

17:24 Okay. As far as times of the days, we were talking all the time about best times of the days to write some of this stuff. That's the reason why we do it either early in the morning or late in the afternoon because that's where we're right now. That's where we're catching all the speakers. During the middle of the day when there's a lot of traffic, we don't get much because that's a lot of traffic. All it takes is one person on the speed limit and nobody's speaking.

17:48 You know what saying?

17:53 I can't remember what I actually talked about.

Speaker 2

17:56 Well, one of the things we talked about was the speeding as you just said because people are going to work and they're going home afterwards. Right. And the concern about golf carts. And the golf carts and one two hundred because

Speaker 9

18:07 of that. Right. And not a one two hundred King Carter. Mhmm. These people keep over a lot as well. Mhmm. We don't have a whole lot of trouble on course on Steamboat or Chesapeake Drive but we do on King Carter and the Main Drive. That's where you see most of the time because that's where we're at. The other thing, I think I talked to the sheriff today about this. I don't know what y'all expectations are on what speed we should be writing tickets at.

18:34 We have a set speed that the sheriff wants us to write throughout the whole county. Okay? And that's what we use here too. And y'all probably think it's kind of ridiculous but it's 15 miles out of the speed limit. So, in the '25, we would not break it to 40 miles an hour.

Speaker 2

18:50 I live on King Carter. I

Speaker 3

18:53 sit on my porch every morning. Not only do I watch you all. Saying we won't stop them for less. I know. But But we we cannot write that summons. I Can we turn off the recorder? Every morning and there

possibly Philip Robinson

19:04 are so many children. We're gonna erase that. Golf carts. Do not do that. We're gonna erase that from the report. Yeah.

Speaker 2

19:11 Did all that. Don't worry. It's about all of And and also mentioning

Speaker 9

19:17 the age of who's driving the golf cart. Yes. They have to be 16 years old or over and have a valid driver's license. So anybody younger than that, what I've told the deputies if we catch anybody driving to contact the parents to come and get the golf cart, warning. After that, I'm not saying we're to write a do when I when the parents are going get a piece of paper. Full of no doubt. Parents are frequently in the golf cart with the child. Right.

19:44 Well, unfortunately, you know, we we that's what we have to deal with and we'll deal with that and frequent if it happens over and over and over again like catching the one two hundred whatever then we will start towing the golf cart and then.

Speaker 2

19:57 So are you saying that if if if we want to have it so that you can drive your golf cart from any one of the restaurants to the post office, that is something that we need to request from. From Vida? Vida. Vida. Yes. Now I wanna go back But at the moment, you don't do that. Yes. Don't do that. Okay. I'd

Speaker 3

20:20 like to go back to 15 miles and over the posted speed limit. Okay. What would it take if we wanted you to do 10 miles over this post What would take y'all to contact the sheriff and say,

Speaker 9

20:33 then the sergeant said there's idea to discuss them what we write at and that this is what we're requesting. Okay. Most likely, he's going to say yes because the sheriff has a great vehicle. I know he does. Great vehicle and if you request it, most of the time you get what you request. Okay.

Speaker 3

20:52 Thank you.

Speaker 2

20:54 And I want to ask counsel, do you have any specific questions for sergeant simply? In in regard to speeds and so forth.

21:07 Before I

Speaker 6

21:08 ask my question, I wanna be very clear. You can choose, you can say I don't wanna answer that question. Okay? My question is, I appreciate the concerns that golf cart owners have about driving on 200. Let's caveat that as 16 and older legal drivers. I also appreciate the fact that particularly this stretch of 200, which is where we are thinking we want golf carts, is a very congested area. People open their doors, they're not paying attention. What

21:45 are your thoughts about having it be legal for having golf carts be able to legally drive on 200? Do

Speaker 9

21:53 you think that is going to cause even more trouble on 200 or are you talking about just that stretch? Just this stretch. It's not going cause any more trouble than what what it is right now. It's just going make it leak. But I have a couple of suggestions for y'all. Okay. One of the things is I know y'all concerned about the big trucks that drive through here. Oh, thank you. Yep. You know you can petition v died when you go to do the other. They

Speaker 2

22:16 already said no. They already Well, could you get it passed through the county? We we petitioned They said no. We had we petitioned our district supervisor.

Speaker 9

22:25 I would suggest that because I'm gonna be honest with you. I've seen people walking across going to the local and stuff and it's like, ugh. Because these big trucks are coming through and you just Yeah. I

Speaker 3

22:35 think it's well Well, we petitioned our district supervisor

Speaker 2

22:38 and we're told no. So, you're saying, you're suggesting to go where

Speaker 9

22:45 next? Straight to I say go to VDOT because that's where we send everybody when it comes to signage and approval for. They got denied. They told us all. Did not have an approval. No. Neither did our district supervisor. Yes. He did. No.

Speaker 3

22:57 It was the county that No. Did the supervisor

possibly Philip Robinson

22:59 The district supervisor. Sat in here, stood in here and said no. I had no because it was my husband. Can I No? No. It was Smith.

Speaker 6

23:08 We have mister Sibley continue his recommendations? Because I think this is a bigger conversation. Right.

Speaker 2

23:13 I'm sorry. What did you say? To

Speaker 9

23:17 go to me that request no free drug signage. So, you can stop the trucks from coming through here unless they deliver to one of the business. So, if our District 5 Supervisor told

Speaker 2

23:27 us he was not willing to support no through trucks, your suggestion is to go to vdot. Yeah. Okay.

Speaker 9

23:35 As a town, you can do that. I don't know if you're interested in five. What are you what other recommendations do you have for us? That speed sign over there. That's actually a good idea. What speed sign over The electric speed sign. Oh. Oh. The digital It's it's gonna give you some good data along with what I what we're telling you up here. You'll see, hey. They are

Speaker 2

23:55 telling the truth. But That was another thing I meant to ask you. You said that you you all base

Speaker 9

24:03 when your deputies are on duty On the summons. Is that right? From the data that's at the That we that we did. Town office. And also, if y'all can anytime you want, you can call the sheriff and have them break the speed sign and put them in the town. We've done that. Yeah. We've done that. Have our own speed sign. And that recoil there as well. Yeah. I thought

Speaker 2

24:23 it it had been down. It's having some maintenance or It was was rare. Was messed up. We had to have Internet. So so if

Speaker 9

24:33 I'm just trying to save you a little money and so if y'all don't want to go back that route, you can use the services one anytime you want to put it out and around on and it it has data. It provides data. And so you're saying that you're using the hard copies from

Speaker 2

24:47 the town office when your deputies do their summons and and arrest and that's what you're using. Times they're stopping the vehicles and what, you know, what the speeds are. And from that, you have found that it's mostly mornings and afternoons. Between between like 07:00 and 09:00 in the morning. Most

Speaker 9

25:06 of the times because I'm gonna be honest with Chesapeake, the academy here, the the parents take the kids to school. We write the law. Mhmm. They do what? We write the the parents take the kids to school. Yeah. Trust me, Kathy. You write them tickets. 25.

Speaker 8

25:20 Oh, heard. Oh, I'm with you. I'm with Oh.

Speaker 9

25:23 We write a lot of record driving tickets. 20 mile an hour is feeling is record driving. So anything over 45 in town, that's record driving. We write a lot of record driving tickets. So

Speaker 2

25:34 the digital speed limit signs that provide data as to how many cars and whatnot and and how fast they're going. You would recommend that those digital signs would It

Speaker 9

25:50 would it would help with the data with the reason, you know, that y'all did. Y'all can access that. I thought y'all will come at me with flop camera. No. No. You gotta have No. Alright. Well, and then we can't have those ever by Chesapeake. Correct? What's that? That's a different That's different. That's a different kind of sign over here. You can have those signs. Okay. Yeah. You can have that sign.

Speaker 2

26:14 Alright. Does counsel have any

Speaker 6

26:17 other questions? Do you have any other recommendations? I feel like every time you put one up, it goes off on a sidetrack. So I just wanna make sure we've heard all your recommendations.

Speaker 9

26:24 The mayor says something to me about a raised crosswalks. Okay. That would not be a bad idea either because don't nobody wanna turn the calls over. Yeah. So I'm making so that's like a speed bump. I've always liked that idea. Mhmm. Can I ask you a question about petitioning VDOT? Is that something that the council needs to do or can citizens? Citizens

Speaker 2

26:43 can do it. They'll know the council. So if I could ask the council if we took it upon ourselves to petition VDOT, would you support that? Yeah.

Speaker 6

26:54 So I'm gonna I'm gonna make a recommendation. Okay. I'm gonna throw the chair of the event and public safety committee in the middle of this. Mary Cline? Yes. Meet Travis and his wife. Yeah. We're good. Please work together because she's that public safety committee, and if y'all wanna do the work, I bet she'd be willing to let you do it. I I think it yeah. I would say I think it would be better if

Speaker 2

27:19 citizens worked with counsel to

Speaker 9

27:21 make those decisions. Great opportunity. And and and there's something else I wanna bring up too when I was talking about the altering vehicle side by side vehicles. The the definition in the code of agenda is like an ATV equals side by side. And the reason why I want to bring this up because you arrive at Kilmarnock and you'll see one riding around Spring Chemical is because any kind of town utility vehicles for maintenance or anything, they're allowed to be driving the road.

27:47 Okay. So y'all see that. It's not that we're not doing that job in Kilmarnock. It's just So, like, gators. Gators are That's what I was gonna ask. Is that what's a gator? Gators It's a like a side by side altering too. The green I I know that heard from Gators. It's an off road bill. Yeah. Okay. That's what that is. What we find in town of Minas Gerais. Yeah.

possibly Philip Robinson

28:07 There's some news. Let me ask it this way. What impact do you think the school is going to have on our traffic flow trucks, all of all of that. And and

Speaker 9

28:24 the reason I'm asking is do we need to pause before we do any changes until we but you know traffic's gonna increase. Okay. Okay. The high school used to be in one place and now it's in another place and we don't know, you know, the parents just say parents have life saving go up go up three through Kilmarnock, taking high school when it was up the road. Now they won't come through Irvington now to

possibly Philip Robinson

28:47 get to the hospital. My point is before we go off and start talking about golf carts and speed in this, do we need to pause and see what the traffic volumes are going to be and what reality is because we may be fixing another problem a year from now when we figure that. I'm not saying anything's wrong. I just don't want to go too early. And I understand, but I don't know how you're going to go and calculate your speeds unless you get

Speaker 9

29:11 some company to come back to put things down so you know how much traffic. Okay.

Speaker 3

29:16 Now, when when traffic counts are done, when you have the black, you know, cross the road, is that done by the county or is that a state deal? That is a state thing. I did. The county does not do that. I I

Speaker 9

29:27 don't know. I think usually hire a company to do it. I don't know who does I really don't know. That would be a question for the county. The strips

Speaker 2

29:37 that were across the road. They were everywhere. Like. They

Speaker 9

29:42 were everywhere. Yeah. Who No. He was doing those. That's I think that's VDOT. I believe I think VDOT. Coordinate with y'all. Hired them out to do that so they can get data on how many vehicles. They won't be doing it again here on because the increase of the amount of cars coming down Irvington Road by that school. It's taken five of us every morning to do traffic at that school. Is there going to be a traffic light put up there that you know of?

30:07 There's supposed to be but they said it could be two years. Are you kidding me? The sheriff called Hillary couldn't call a tenth today because we need we need to. I mean, we don't have the manpower at the sheriff's office to have our deputies tied five of our deputies tied up in the morning doing traffic for two hours. And that's something else our residents could have a petition to. I'm sorry. But that's something else our residents could also ask for with Vida and campaign for.

30:31 Just, you know, if you you're concerned about the the traffic increase, you wanna know, you know, what you need to do.

Speaker 2

30:38 So, are those portable signs that are currently there around the high school now? What the 35? They're flashing light. They say

Speaker 9

30:49 35 but they say different traffic pattern or you know. No, they're they're permanent. They're in the wrong spot. We're dealing with that too. They had wanted the one closest here to Irvington is right but the one furthest away, they have it right where that shop is and that and the parents are all going where the ball field is. So our guys are really in a lot of danger up there trying to direct traffic because they come in at thirty five and they're flowing it.

Speaker 1

31:16 So And if we wanted to reserve one of the well, what we've done before, the signs, we just contact you all. So board of all. I'm sorry about the board board. Of Yes. The sheriff will

Speaker 9

31:25 get a hold to the major and the lieutenant and they'll they'll schedule it to have it run down there.

possibly Samantha Van Saun

31:31 I have a question. I don't know if you're going to be able to answer it.

Speaker 9

31:36 It helps us too because it gives us more data. Yeah, that's great.

possibly Samantha Van Saun

31:40 This may be a VDOT question, but I'm also concerned about the intersection of Old Salem and Irvington Road. That's

Speaker 9

31:48 already on the plate and I hate to tell you what VDOT and I I'm just gonna tell you, I VDOT's solution to that is I just talked to the VDOT worker yesterday is they won't cut all the the brush pack and move the that's out of our hands. We didn't know that's state. I understand. Thank you for the issue. Oh, I'm sorry. They're gonna move to the South sign. Side. They will move if like going to Christchurch Road, if you look how far that stop are, if that they will move it up and then cut all the brush back so you can see what's coming.

32:27 Yeah. Because that is that is a big complaint. We complain about that all the time. Yeah. That's times we come up at that stop sign. We're like, you're supposed to stop at the stop bar, but you can't. You gotta pull all the way up to be able to see. Yeah. Fifty fifty thousand, they expect that people stop and then hinge

32:50 Thank

Speaker 6

32:50 you. Connected to that, I lived in a state where if there was a certain number of deaths at an intersection, it got a stoplight regardless of traffic. It's just like that here in Virginia. Okay. What's the number in Virginia? I don't know what the number is. Okay. But there is a lot. There is a lot. Okay. There is a lot. Not that I'm wishing that a year and a guy in the intersection. There's also number of accidents without fatalities that warranted too.

33:14 Yeah. I mean, we're talking at least two in the last year. I mean, we don't we don't want to have a bunch of fatalities before we we fix the problem. Right. That's that's it. I was just wondering and I figured you would know faster than the one. That's why the sheriff called Hillary today because if

Speaker 9

33:29 we don't do something at this school, we're going to have one great day. It's probably going to be a death that got run over. Probably

Speaker 8

33:34 going to happen. Thank

possibly Philip Robinson

33:37 you. Thank you.

33:41 You

Speaker 8

33:41 very much. One question.

Speaker 1

33:43 You said five of you are having to control the traffic at the high school. So do you think because of that load, we're not going be able to have a deputy in the mornings during school hours?

33:55 That's a good question. That's my Absolutely good question, but not all of is working every day. So Okay. I'll answer that one for you. And at least we

34:17 out at least. I mean Oh, yeah. That's tally. And and we love the new car, by the way. Yeah. But

Speaker 9

34:22 Yeah. I think this one's great. The other one just sorry. And

Speaker 2

34:27 there's a new transmission. And

Speaker 3

34:29 there are Yeah. It shifts by the time. There are a lot of employees that have to be at the tides in by 07:00. I tell you,

Speaker 9

34:35 that's when we see a lot people regret and Good. And I'm gonna be I'm gonna be totally honest with y'all because I and and the citizens of this county, them people they hire down there most of the time don't even have a driver license.

Speaker 2

34:51 Well, is interesting. And and I think it's TMI. They're they're speeding down there though. Yeah. And and they're not concerned about whatever the speed limit. Saying that's a bad place. I don't I don't wanna tell them. No. No. No. But they're not concerned about what the speed limit is. They're concerned about I gotta get to work. Getting to work. Well, as

Speaker 9

35:13 I told you the other night, if we stop the ATV pulling the boat. Yeah.

Speaker 2

35:22 Specify that again that ATV is not on the vehicle. So Specify that again that ATVs do

Speaker 9

35:29 not This is what I did not tell you. So golf cart run, what, max 30 miles an hour made? Yeah. 19. It's 19 in it. It goes to 30. I clocked that gator at 37 right here pulling my fingers. Wow. So, them things can run up to 50 miles an hour. So, then you got you got a problem with it being all for a vehicle, all for a vehicle that's able to speed faster than your speed limit.

Speaker 2

35:55 No helmets. No nothing. You know? Well, you're just full of good news, aren't you?

Speaker 9

36:00 Well, we're going to crack down on this stuff and I just want y'all to be. Well, this is because I have a long conversation. Yeah. Yeah. And I just don't want us don't want y'all to be mad at us because we're gonna stir the bottle a little bit and hopefully understand. And the slow movement side. I've seen I don't know how many golf carts I've seen running our head that does not have a little crying on the back. Yeah. Okay. That's required by law.

36:18 So And so here's oh,

Speaker 8

36:20 go ahead. And then I'll I guess at this point, since everybody has been waiting to each other, I know I'll maybe eat it. Except the one with the dogs on the truck. Anyhow, are you guys gonna maybe can

Speaker 9

36:32 you put something out to the residents so that they're they're Well, that was gonna be that was gonna be another suggestion I I imagine you brought that up to send a letter out to all your residents here in the town and just remind them that the golf carts are not allowed on 200.

Speaker 2

36:45 That they're we're gonna be cracking down on Yeah. That would And so are you saying that the that when you first see a a golf cart on 200, they get a warning? We're going absolutely. I told all the guys. I said, don't

Speaker 9

36:58 write down they give you a warning. Correct? Okay. So And the next time is a ticket? Then the second time, they're gonna go with these men. And are you looking at the decals to make sure they're current? Yes. Good. But here's the thing. We've the the one on that gator was $20.25 because he pointed it out and I said, that's no good anyway. He said, well, I'm gonna get another one. But we don't have a ordinance or anything to write for that sticker.

37:23 So. I understand. But gators are no. Yeah. That by state of Virginia. No. It's not and I'm and I will provide if y'all would like, I can leave the code section so y'all can look them over. I've already printed them out at the office. I got a few more to print out because I've been doing my research on different things and I have the definition of golf cart because the code said golf cart slash ATV. It actually says that that it's allowed but then if you go on and read, the reason why they put ATV is because the utility vehicles were paneled to do maintenance.

37:57 Maintenance. Yeah. It's allowed on the roadway.

Speaker 8

38:00 So I can I can leave all of that on your desk and then y'all can just look at all you bring down on November? That would be great. I was

Speaker 11

38:07 just gonna clarify. Like, we don't just hand out the sticker. Like, we actually have to apply. Right. And they have to pay a fee and they write in Yeah. But do you the bottle of the golf cart and things like that. Right. I don't recall getting an application. But but they're not actually bringing the golf cart to you and saying, hey, this is what's going on. It's true. Yeah. But we don't expect where it is. That's what I'm saying. So once once they write down, hey.

38:29 This is what it is. You give them a second. They can say it on Well, what True. That Arkansas is insured also, which is required. I'm not saying you don't do anything. No. I know.

39:16 Let let's let let's have miss Westbrook ask her question, and then we'll wind down. And then we'll wind down.

Speaker 3

39:40 Alright. I was going to direct my question to Charles. When someone comes into the office and fills out the form and on the form it says they have to have a slow moving vehicle that

Speaker 1

39:52 takes all the state stuff out of a license sign and

Speaker 3

39:57 when they sign that they attest the fact that all that is correct including insurance and working life if they're out on the roads at dark. When you sign that you're testing that all that is true. Is that correct? Yeah. Just wanted to make sure.

Speaker 9

40:17 But I think you I wish we could write for the sicker, but we can't. I know. It's a it's a town ordinance. And here's the thing, even if you give me the code for the town to write it under for my son. Y'all would get money. And and and then we ever figure this o I o r I number stuff out. Don't even go. Y'all it would be great. But anyway

Speaker 2

40:36 Thank you so much. No problem. You might as listen. Oh, absolutely. Please do. Really appreciate your information. Very huge. Alright. Moving on to report from town attorney. Miss Kim?

40:52 Hi. So I'm just looking at your code as as I was listening to that, and you all may wanna take a look at it. It actually your code says golf cart and utility vehicles, then it does that you're to able to look at it. It does have a penalty thing or a penalty section.

41:18 That's actually It's not even fine. So you all it's a starts at 7075 Point 15. So you all just may wanna take a look at it. I may need some updating. Just

Speaker 9

41:43 mirroring the code of Virginia? No.

Speaker 2

41:45 Not necessarily. The

Speaker 9

41:47 reason why I asked the code of Virginia says you golf cart or utility vehicles. Okay? But if you continue reading and you look up the definition to the code of Virginia for utility vehicles, it means that the vehicle maintenance for the town. Okay. Mister Wilson, I didn't know if y'all were here to go to the tenant. That that's We we try to. Mister Nelson, could you look into that? Thank you. And I know Tom will give you the Alright. We're not through over here, miss Cline.

42:16 Okay.

Speaker 2

42:17 What else do you need ask the attorney? No. She was still talking. She was still giving her report. Yeah. You all often ask about speed cameras. Thank you, Charles, for reminding me about that. You can have speed cameras in a school zone, a work zone, or a high risk intersection which is to advise the intersection where there's been a fatality within a certain number of years. So I don't know if that helps you all in there is a provision of the state code for speed cameras in the Clinic District 8, which is up in Northern Virginia.

42:52 So I just don't want anyone to get a a ticket from a speed So,

43:01 maybe have them up there. It's just not applicable to you also. And we're not talking about speed cameras. Okay. But we could. No, we could. Do cameras apply to private schools as well as public schools? That's a really good question. I have to I that's a really good question. I've only seen them so the way the way I've interacted, I guess, with speed cameras is generally towns or counties are Are approached by a private company and they want to install it.

43:36 They put up all the money. They do all the tickets because it's a civil fine. It's not just to go on your license, you know, it's not points with DMV.

43:47 I I don't know. I mean, think the truth could be that it may not be worth the private companies may not make enough money because they're, you know, they're they're for profit companies and they that's how they make their money is all for the tickets so you know private schools tend to be smaller so they they just may not be profitable for them but I can sort of look into it. Well we have a private school that has on on 200 it says school and then it also has rumble strips and it is part of a very busy area coming into Irvington.

44:25 So I don't know whether that would be something to pursue as far as that is a private school but it is passed through by very fast trucks.

possibly Philip Robinson

44:39 Does it have to be designated by VDOT as a school zone? I

Speaker 2

44:44 would think so. Did she yeah. And I don't We just We don't have a school zone. Yep. Can I so it sounds like we just need to do some research?

Speaker 3

44:52 Yeah. Can you let us can you meet up with safety and Yeah. Yes. Okay. Have you gotten up on your plate yet? You know?

45:01 So

Speaker 6

45:01 you're saying, like, research who which private So I think we can Either the town lawyer I I would recommend the town lawyer do the research since it's a legal definition. That's my recommendation as opposed to us sitting here and trying to theorize what it is when the truth of the matter is there's gonna be a law that tells us whether or not private schools have school zones. So that's my recommendation. So you are requesting, Kelly? I'm not requesting anything.

45:29 I'm just making a recommendation to all of counsel because we seem to be talking about something where I believe there will be a very clear answer

Speaker 3

45:38 that none of us have access to at this point in So the question is whether it can be done in a private school area.

Speaker 6

45:46 But if I'm not asking about speed cameras, I'm simply saying and if I have to do this, I'd like to make a motion for Town Council to direct the town attorney to research whether private schools have are included in the definition of a school zone for traffic reasons. How's that? Can I make a small modification for a reason? You want as long as we stop talking things about we don't have answers to. Say Chesapeake Academy.

possibly Samantha Van Saun

46:13 The reason being is that also I am not sure that that is an official school zone. So I would like to make sure that we're we we can answer the question for private schools, but we still have a problem if it's not Okay. A designated school. So also two part question. Private schools are in Chesapeake Academy. Right? Okay. I'm sorry. Was saying So, Chesapeake Academy is not officially a private school. I only bring this up because the definitions are different and therefore the laws may be different.

46:39 It is an independent school. But it's not public. Just to clarify. But it's not public. I understand. I just want us to be I want us to get the correct information.

Speaker 2

46:50 Okay. So you're you're saying that in school or public school or something else? Independence

Speaker 6

46:56 schools are another term that is frequently used for a particular category of private schools. Having taught at an independent school, I can tell you that's what an independent school is. They are still private, you still have to pay to go to them, but they call themselves independent.

Speaker 1

47:15 So the motion is still on the floor, correct? Yes. The motion is still on the floor. I second.

Speaker 3

47:22 All right, we have a second, madam mayor. Yes. All

Speaker 2

47:26 right, let me just make sure that I understand what we're moving forward with. We're moving forward for the attorney to explore whether private slash independent schools have school zones have school zones. And in particular hours.

Speaker 1

47:46 Yes. We can. We qualify under that school zone. Because if

possibly Philip Robinson

47:50 it's not a school zone then. Okay.

Speaker 3

47:53 That's a midpoint all the way around. Okay.

Speaker 2

47:55 Is that clear miss Kim? Yes. And I can get you that. I I I have a feeling it's probably as said spelled out very clearly somewhere. I'm sure this is not the first time it has come up. And also looks like your VDOT registered engineer is Greg Hinnian, which is on their website just in case maybe they're there once I know there's some David B. This is asking if they from the doctor. I I believe it's David Beal. It's

Speaker 3

48:24 a resident engineer? Yeah.

Speaker 2

48:28 Or maybe more than one. Him and maybe the Well, he's he's our main con David Beale is our main contact. Okay.

Speaker 9

48:36 I I

Speaker 2

48:37 do know David. Okay. But I just wanna let people know also they they probably go to the Lancaster meetings at least quarterly. They do. They do. If people in the community wanted to you know what they have to say about projects or where I know or anything. Okay.

48:56 Alright. Thank you so much. Here. Did you all vote on the motion?

Speaker 6

49:01 No. No, we didn't. We're waiting.

Speaker 3

49:03 She was just trying to clarify the motion. Yeah. Alright.

Speaker 2

49:06 So, all those in favor? Aye. Opposed? Alright. Next is report from, town administrator. Good

Speaker 10

49:17 evening all. We have some a few permits here recently. 2026Dash6Harrison, a new home at 96 Of Reynolds Landing. That is the result of a Board of Zoning Appeals decision. 2026 Dash 7, Coleman, a pool house at York Road. 20268, rebuilding of a dock at 364 Chesapeake. Your playground equipment has been repainted. New basketball backboard to be installed by the tennis courts is here. We'll get that up shortly. Tennis backboard is en route. We have advertised as we have a vacancy on the Board of Zoning Appeals that will be coming up in September.

50:00 So if you know of anyone interested in the Board of Zoning Appeals, we'd appreciate you applying for that. We will be painting the yellow curves in front of Hope And Glory, Chesapeake Bank, and at the intersection of Edgewood and King Carter. I'll extend my apologies to the hall Elliott's as I have been a little too nice to your neighbor, and maybe that needs to change clearly. So thank

Speaker 8

50:28 you. Thank you.

50:34 Okay.

Speaker 2

50:35 A report from Planning Commission. Is mister Chapman here or someone from Planning Commission? Okay. They had well, he would he had no report from the previous list. Okay. So

possibly Philip Robinson

50:51 the Planning Commission has seven tasks tasks on the to do list. Correct. And why are they not meeting when they have seven tasks on the to do list?

51:05 Just asking.

Speaker 2

51:10 And I would say it's safe to say that counsel would appreciate Yes.

possibly Philip Robinson

51:16 Them addressing those. And those have been on the to do list for quite a while. Yes. I

possibly Samantha Van Saun

51:22 I think it would be prudent for probably the mayor to reach out to the chair of the Planning Commission. I think this is kind of an issue that's been going on for a while that there's a dragging of feet which slows us all down. It slows the progress in the town down. And it's it's the chair's purpose. It's, you know, his responsibility to keep moving things forward. Should

Speaker 3

51:53 we consider deadlines when we assign tasks perhaps or We have done that in the past so that might be Maybe

Speaker 1

52:03 we could add to our motion and report

possibly Philip Robinson

52:06 to us by next morning. Maybe come in with a plan to come in with a plan and a schedule to work all these. That's

Speaker 3

52:16 a good idea.

possibly Philip Robinson

52:18 A schedule timeline or something. I don't think we need to vote on So the seven, are

Speaker 2

52:23 you suggesting a certain date? No, let's hear.

Speaker 3

52:28 Maybe they come with the seven tests they have, have them assign a time to each one of those that we can look at just so we know. I don't know. Is that It'd

possibly Philip Robinson

52:41 be nice to hear him address the issue. That's that's I'm not Yeah. A little But there may be some some reason we don't know about. We're not hearing anything. But A little report on each one would be really helpful. And a work off plan. Okay.

Speaker 2

52:57 I can, reach out to the chair, and you all are suggesting that I request a report at the September meeting of

possibly Samantha Van Saun

53:10 I do like the words work off plan. I believe it's So that it's Plan to complete their tasks. Right. Yeah. On all seven. On all seven.

Speaker 2

53:23 I'm sorry. So you're saying work off meaning what?

possibly Philip Robinson

53:29 The plan for completion. It's kind of what that is. Past completion. Past completion plan or something.

53:43 Okay.

Speaker 2

53:43 I will contact the chair and make that request.

53:50 Alright. Next, we have committee reports,

Speaker 6

53:55 budget and finance. Budget and finance met on oh, I'm sorry. Let me turn on my mic. Budget and finance met on Tuesday, August 4. We discussed the comments from mister Cooper and our potential responses, a few of them require more discussion or monitoring and we will be doing that. I have not yet done the minutes, they will be coming shortly, we appreciated input from Mr. Cooper and continue to welcome residents to attend meetings and or share their feedback with us.

54:27 I'd also like to share that we hope to hear an update from the operations committee regarding the potential technology based projects the town may undertake this fiscal year. Thank you.

54:41 Alright,

Speaker 2

54:42 codes and charter. Mister Nunnally is not here. Facilities. The facilities committee met on Thursday. It

possibly Samantha Van Saun

54:52 it's on. Hello? There you go. I couldn't hear it before. Hello. I couldn't hear you before. The facilities committee met on Thursday, July 30 at 12:30PM at the town office and the minutes should have, I believe, been posted on the website. Maybe not yet. They should be anytime. The we discussed the West Irvington sidewalk project on which there is no major action happening at the moment, But we're just kind of taking it step by step as we gather information on that.

55:33 Other things we talked about were task order contracts, we will hear more about later in this meeting. Also the newly purchased property which we will hear more about later in this meeting. And we do not have a scheduled date for the next meeting because we we kind of have to schedule them as as information comes up as issues come up that we need to address. That will be scheduled as needed.

56:02 Okay. Public

Speaker 2

56:04 safety and events report? Yes.

Speaker 1

56:07 I don't have a lengthy committee report this month, but I can guarantee I'll have a lengthier one by next month. Most of our current public safety and events items are covered elsewhere in tonight's agenda. Under new business, we'll discuss the streetlight concerns raised by residents and a possible community event following the cancellation of the fourth of July parade. Our next public safety and events committee meeting is next Thursday, August 20 at 05:30PM.

56:35 At that time, we'll be able to follow-up on any direction or feedback from the council tonight. We'll also be adding the golf cart discussion, mitigating action regarding anticipated increase in traffic, review of the traffic speed signs, information we received tonight, and any additional details we went over.

Speaker 3

56:58 Town operations report. Alrighty. I have spoken with Charles and Justin recently and their opinion at the moment is that we work on digitization of the town's records that feels that seems to be their priority. Our next move will try and get a meeting with Chris Henley along with the committee and town staff whenever that can happen. We just need to hear from Chris to schedule that.

57:35 And hopefully with Chris, we'll get information such as what our options may be, the timeframe it may take and some sort of a cost factor that we can look at. So

Speaker 2

57:47 are you all sending him suggestions for dates or what? We're

Speaker 3

57:53 calling him and asking him when. Oh, when he can. Yeah, his time is a whole lot more limited. Okay. He's hard to nail down. Yes, yes. I've tried that. Right, Definitely. Okay.

Speaker 2

58:04 So you are calling to ask him for dates. Okay.

Speaker 3

58:10 And that could be a problem there too because on my committee, well, you worked during the day. I mean, can committee accommodations too. He's probably only going to be available during I can the make accommodations too. Okay. Excellent. Thank you.

58:31 Alright.

Speaker 2

58:32 Moving on to old business. Resolution twenty twenty six twenty one. Charitable gift of $2,500 to the American Junior Golf Association in support of the youth golf tournament. Any comments?

possibly Philip Robinson

58:50 I voted against this last time but this is about fulfilling our obligations and so we always fulfill our obligations so I'm voting for it this time.

Speaker 6

59:00 So I'd like to make a motion to adopt resolution twenty twenty six as presented. Second.

59:12 Okay.

Speaker 2

59:13 Roll call by vote. Bradley? Yes. Cline? Yes. Nunnally is absent. Robinson? Yes. Van Saun? Yes. Westbrook? Yes. Alright. Next is resolution twenty twenty six twenty two authorizing the budget carry forward amending the fiscal year twenty twenty seven budget and reappropriating certain unspent funds from the fiscal year twenty twenty five-twenty six budget. Any comments?

59:46 This

Speaker 6

59:46 is basically a housekeeping issue that we need to So that's all this is. Don't have, you know, we're not suddenly spending money that we hadn't previously appropriate. Helps with the fourth of July parade and Correct. Things of that Yes. So I would like to move that we adopt resolution twenty twenty six twenty two as presented.

Speaker 2

1:00:05 Second. Alright. Roll call by vote. Bradley? Yes. Cline? Yes. Nunnally is absent. Robinson? Yes. Van Saun? Yes. Westbrook? Yes. At next is resolution twenty twenty six twenty three appropriating from community support and tourism budget for parade expenses paid in fiscal year twenty twenty six-twenty seven. Any comments?

1:00:37 Okay, a motion to. So move. Second. Second. Roll call by vote. Bradley? Yes. Cline? Yes. Bradley is absent. Robinson? Yes. Van Saun? Yes. Westbrook?

Speaker 3

1:00:52 Yes. Alright.

Speaker 2

1:00:55 Next is resolution twenty twenty six twenty four authorizing the preposition and submission of a lot consolidation plan plat for town owned property.

possibly Samantha Van Saun

1:01:07 I would I would like to provide a little context and a little more information. So the reason that we were looking at removing the lot line is because right now the new property, which is right behind Steamboat Museum attached to the commons, is currently zoned R1 and therefore it has to follow if we were to build on it, would have to follow the rules associated with R1 in terms of setbacks, which are quite large. And it could be potentially prohibitive to what the plans that we are talking about for the storage facility, possible restrooms down the road and that kind of thing.

1:01:53 What we have since discovered before since we put together this resolution is that there may be a simpler solution instead of removing the lot line If the buildable space is enough for what we need, then it may be that changing the zoning to B one may provide us the room that we need. However, the way that we've been going about this, we would have to change around a little bit. In order to find that out, we would have to go ahead and engage an engineer to do the site plan.

1:02:32 And then based on the site plan what we want to do we'll see if there is if there would be enough room within this the B one setbacks in

Speaker 3

1:02:44 order to accomplish that. Is the Town Commons B 1? It

possibly Samantha Van Saun

1:02:49 is. Just it is. The Town Commons is B one. I I'm not sure I'm gonna be one now. Okay. You're not sure? Okay. What

Speaker 10

1:02:56 is it that? That's a great question.

Speaker 2

1:02:59 I mean because if it's not B1,

Speaker 3

1:03:02 we would be spot zoning and that might be an issue. Doesn't your chart show it as B1? No,

Speaker 10

1:03:10 I don't believe so. Okay, alright, well I think think it was it showed us B1 but in the files it's not Is

possibly Philip Robinson

1:03:18 there anything in the files? Is it, what is it though?

Speaker 10

1:03:23 Presumably it's still listed as an art. Certainly I would like to rezone that whole thing. The museum is new. Yes. I would like to create a town property zoning, dump it in that because in theory what everything we do on that is against. Against for exception. So all three properties would be Yeah. Something And

possibly Samantha Van Saun

1:03:46 that that is something More comments. That is something that the facilities committee is considering and certainly is part of this conversation. It sounds to me like we need more information before moving forward on any of this. So let's table resolution twenty twenty six dash 24 for now. So

possibly Philip Robinson

1:04:13 here we go. Click here to view the zoning map. It looks like Commons is b one right now. Yeah. That's what the zoning map shows. Good.

Speaker 3

1:04:21 That's in our favor. But

Speaker 6

1:04:23 I agree with Yeah. Tabling.

Speaker 2

1:04:26 Okay. Okay.

1:04:30 Alright. So we will just leave this and move on. Yeah. Yeah. It shows b one. Okay.

1:04:40 Alright. Resolution twenty twenty six twenty five, directing the PC to review the DEQ's Chesapeake Bay Preservation Act resiliency and mature tree comments.

Speaker 3

1:04:54 Question. Are we going to add this to their plate now? Does it have to be addressed now or can this wait? We're up against a time frame on this particular one. Yeah, believe so. Okay. The lovely DEQ.

Speaker 6

1:05:11 I move that we adopt resolution twenty twenty six twenty five as presented and request that the Planning Commission report in September as to how they will meet the deadline set by DEQ. Second. Okay.

Speaker 2

1:05:26 Roll call vote. Bradley? Yes. Cline? Yes. And Lee is absent. Robinson? Yes. Van Saun? Yes. Westbrook? Yes. Resolution twenty twenty six twenty six authorizing the establishment of on call general engineering services. Any comments?

possibly Samantha Van Saun

1:05:50 I'm I'm happy to provide some explanations if needed. Sounds good. Okay.

Speaker 2

1:05:57 I just think I think for the record, it might be good to provide the explanation.

possibly Philip Robinson

1:06:02 Only two the it says three. We're only doing two of them. Do you want me to

possibly Samantha Van Saun

1:06:08 Do you want to talk? So help. Phil is our resident engineer, so he understands these engineering contracts better than the rest of us. So if if you want to comment, that would be terrific.

possibly Philip Robinson

1:06:22 What this is is a contract. It's it's very similar in respect to our, contract with an attorney. If Justin has technical questions about a submission from a site plan or something like that, right now, he has to go out and get a bid. He has to come back to the council and all this. This is essentially a task order on call contract to a couple of engineering firms that allows him or the facilities, committee to reach out to, and they have the ability to answer questions and bill without having to go through the entire process.

1:07:00 Two is important because, one of the firms that we're talking about is very active in this area, and it could be that what we are reviewing and have questions on could be done by that firm. So you're not gonna go to that one firm. So we have another, we think two firms is is, the ideal thing. This line item is currently funded to $15,000. Even though we approve these contracts, we are not spending dime 1. It doesn't mean that we're spending money.

1:07:32 We're just authorizing saying that these are acceptable contracts. And if we have something we need, the this is at the discretion of the zoning administrator in consultation with the chair of the facilities committee, and they are aware of what the limit of the the the it is. It's this is for small things. If we're gonna design a sidewalk, that's a separate contract. If we're going to do a site plan for, this property, that's a separate contract.

1:08:04 This is small things. The other day, David Beal mentioned it would nice be nice when we're talking about the, the sidewalk if he could get a proposed cross section, which is a single drawing. We don't wanna have to go out and do bids and all that kind of stuff for something that may only be a few $100, which would help move our project along. There were two submission excuse me, three submissions. Bowman, two of them are well known to the town. Bowman is the company that we worked with for the sewer committee.

1:08:38 I was on the sewer committee. I was very happy. They we got a good value for what they provided. They did not spend what they could have even though they had a bigger budget than what it was. We were very happy with their product, very happy with their work, very good to work with. I felt personally this was the best proposal. AES is another company we're very familiar with. They're the ones who designed the sidewalk that we have now going from, the florist to the, to white fences.

1:09:12 They are very active in our community doing very various projects, site planning and things like that. I know Justin gets along with them well. So anyway, I think we have a good good solution there. I have read through the terms and conditions of both of these, and to me, they are standard engineering terms and conditions. The third is a local firm which does not have any experience that I'm aware of with the town of Irvington.

1:09:46 Their proposal has a couple of Your name. EDA, Engineering Design Associates. Their proposal has a couple of things which give me concern. The limits of liability, it says that we cannot, sue for more than what they they their fee, which is which is not unusual recently in Virginia, but it also includes all construction contractors and subcontractors, which sounds to me like we're almost indemnifying them against, and maybe the attorney can step in on that.

1:10:27 But it it it we don't want to take responsibility for other contractors not suing them. That doesn't make sense to me. Second thing they had is they said they retain ownership of all documents, and that was it. Well, we need blueprints. We need, other things. The other two, Bowman and AES, you get, a what's called a limited license of their intellectual property. So as long as you don't go out and build another house down the road copying the one that they gave you before, you can use the documents for what you need.

1:11:06 There were also some unusual collection fees to include 33%. So because the fine print, some of those things felt me a little uncomfortable. So I think we're going to the committee is going to recommend we pursue a contract with Bowman and AES Unless

possibly Samantha Van Saun

1:11:24 there's any other questions or and legalist and look at these contracts. I was just about to say pending legal review of the contract terms That's okay. You and I are right here So

possibly Philip Robinson

1:11:37 that is I'll let Sam make the motion since she's the chair but. Sure.

possibly Samantha Van Saun

1:11:43 I make a motion to authorize to pursue a contract with Bowman and AES pending legal review of the contract terms.

Speaker 3

1:11:53 Second.

Speaker 2

1:11:57 All those in favor?

possibly Philip Robinson

1:11:58 There's a doesn't have to Oh

Speaker 2

1:12:04 yeah, I'm sorry. Gotta go through the resolution. You're right, thank you. Sorry.

possibly Samantha Van Saun

1:12:09 Let me make a motion for the resolution. I make a motion that resolution 2026Dash26 authorizing the establishment of on call general engineering services go forward. For Bowman and AES. For Bowman and AES. Thank you. Oh, it's been a while. Second

Speaker 6

1:12:29 then. Bradley.

Speaker 2

1:12:30 Yes. Cline. Hughes. Nunnally's absent. Robinson. Yes. Van Saun? Yes. Westbrook? Yes. Okay. Moving on to update on speed feedback signs. Mister Nelson? Well,

Speaker 10

1:12:48 let's first start with our deputy who said that they were a good idea. In addition to, we've discussed, and I don't know where we are on it on the raised crosswalk, but he said that would be a good idea. You've got some pricing in front of you. They're fairly simple things to order online and install. So data collection, you can set, you can program these things to do all sorts of crazy stuff, how much you want to flash. To his point, you can set what parameters.

1:13:22 If you want it to start flashing vigorously at eight miles an hour or over, you can do that. So there's a lot of stuff you can do with them. We don't need to get in the weeds with that. But the question would be for you guys, you've heard the deputy say this is a good idea. Do you want to pursue it?

Speaker 2

1:13:43 Well, one thing that I thought was interesting in what you provided is that there is data that shows when the speeding happens, what what the speeding is. So, that may work well in tandem with the the deputies to know when to have patrols. So

Speaker 3

1:14:06 are these we're go with with the utility pole mounted?

Speaker 10

1:14:11 So it goes actually on your speed existing speed limit signs. I'll have to coordinate with Oh, okay. With VDOT on that. And this attaches, and it's a solar operated thing. It attaches around the that. Mhmm. Mhmm. And and then we can, you know, program it and change that programming, which I think would be helpful so it doesn't do the same thing every single day, all day, all year.

1:14:37 So I

Speaker 1

1:14:39 guess the one question I would say is it has its own Wi Fi signal. Do you feel like there'll be any issues with our ureter? I'm

Speaker 2

1:14:46 sorry. What did you say? It

Speaker 1

1:14:49 has its own built in Wi Fi, and so I just I don't know if that would be a concern. We think they'll be able to get I

Speaker 10

1:14:56 I I

possibly Philip Robinson

1:14:58 think what it is is it its own Wi Fi, and you go up next to it to your laptop. It doesn't need to be it doesn't need to be. There is something in here It has the cloud. Which has where cloud stuff. No. We're not I think that's zeroed out. Okay. Yeah. This cloud package, which I don't believe we're dealing with. No. I believe that's how you go up and you have an app or, hopefully, only one person to whatever. Has an app on the phone. They can download it.

1:15:29 And use and you have to change your Wi Fi to be on that to work. That's how I read it. The Wi Fi to Yeah. Thank you. And

Speaker 10

1:15:40 if you end it kind of two separate things, but kind of connected. I mean, you heard the deputy say, I can pick up the phone tomorrow, call the sheriff because the other one's starting to roll. Yeah. I would I

Speaker 1

1:15:54 would suggest we definitely do that initially. So how many are we looking at purchasing traffic?

Speaker 10

1:15:59 Two. I've got prices on two. Okay. So they would be Just as a starter. 200 in King Carter that we're thinking? One each. Well, I was thinking one each direction on King Carter. Yeah. Either either or. Because

Speaker 3

1:16:14 I was entertaining the idea of King Carter certainly heading west. And if we buy a second one maybe coming in from Kilmarnock of 200 and perhaps borrow the deputies for coming in Whitestone for a while and see how it goes and then maybe we buy Do we have approval, verbal

Speaker 10

1:16:34 approval to install the raised crosswalk just on the Kilmarnock side of the florist? And I would think quite candidly over on 200 that is the single best thing for none. They they verbal approval from VDAC. Mhmm. I

Speaker 3

1:16:53 hope it'll be high.

Speaker 10

1:16:55 Let's see. If you're going about 35 or below, won't affect your car at all. If you're going like most people are,

Speaker 9

1:17:05 you're screwed. And

Speaker 1

1:17:06 that'll hopefully discourage the larger trucks. Yes. Oh, yeah. Literally. Oh,

possibly Philip Robinson

1:17:11 yeah. You you and yeah. Yeah. I don't think you'll need any, you know, truck signs. They'll once once they have that. Self opt out. I'd say let's go for it. So I

Speaker 9

1:17:23 would Yeah. We can't we can't spend

Speaker 3

1:17:26 money tonight. No. Oh, I understand that. I understand that. What I would suggest

possibly Philip Robinson

1:17:32 is we do a resolution next month. Let's we just the whole raised sidewalk thing just came back up. I think the the safety committee needs to go through that a little bit more and stuff. But The

Speaker 3

1:17:46 raised crosswalk. Crosswalk. But let's let's

possibly Philip Robinson

1:17:50 let's not get too many plates spinning at once. I I think her two of these we don't even have to decide where they're going That's true. Right now. Two of these, and I you know, we do not have the cellular cloud connectivity, which is great. They're seventy two fifty. So if we can do a resolution next month for this And if you could go ahead and talk to to VDOT about the the waiver or permit or whatever they wanna call it for that, which we have to have.

1:18:25 If we can put it on their sign, then the speed sign's here. If we have to do a whole new sign and I was looking at it this afternoon. Speed signs are about a $150 each, the pole and the sign and all that. So we're probably talking including installation $10 for two of these just just for budgeting. Well, hopefully, they can be attached to the Hopefully, they are. No. Because I actually think they're in good locations

Speaker 2

1:18:54 right now where where they are. Yeah. And and I would just also if they cannot be, I would just also like to suggest that if it's a digital speed only, that

possibly Philip Robinson

1:19:08 it says what you should be going. Right. If the speed limit sign itself will. Right. If we can just If we can put it under it. Right. I agree with the mayor. If if if we can't, that's why I said well, that's why I was looking them up this afternoon. It's gonna be about a $150 each for that additional sign. And if we can't if VDOT says you can do them but not on our sign, then let's go ahead and get exactly what you're saying, the additional sign and the poll.

1:19:35 Yes. Yes. Yes. Yes. That's that's what we have seen. Just telling me how fast I'm going Right. Doesn't tell me if I'm going too fast, too slow, or whatever. No. But if it's blinking and then it blinks even more rapidly at a certain

Speaker 2

1:19:49 overage. But it still doesn't tell me how fast I should be going. I mean, I think that's We we want yeah. We want both of them. Right. Right. Works with the speed limit. Yeah. It has to be with the speed limit. Yes. Yeah. No. I've seen them without the speed limit. No. But the ones we're buying are I mean, you're have to definitely with flashing lights.

Speaker 1

1:20:07 Oh, great. Yeah. Seriously. There you go. He's gonna pull the minivan. Oh, okay. Good. We, public safety, will work on drafting any additional details for Okay.

Speaker 2

1:20:19 The motion and have

Speaker 1

1:20:21 it ready for next month's agenda.

Speaker 2

1:20:29 So, great. We have good motions. We're just going do that. Moving on to new business. Recommendations by Town Council members. Any recommendations?

Speaker 1

1:20:46 Going to recommend meeting in interim park the police vehicle. If we know the police officers aren't going to be there in the morning monitoring the school because they're tied up at the school is maybe we work on putting it out there in the mornings if possible or during school recess or school near the school is that what you're saying? No, no, no. The end of day, bring you to town.

Speaker 10

1:21:05 I just. Yeah, I take it out. But remember, I don't start tonight. Okay. I don't. So I'm not setting it out at seven. Do you like the keys? Can

Speaker 1

1:21:14 one of us do it? Yeah. Are we allowed

Speaker 10

1:21:17 to do this? I don't think so. You don't think so? Not

Speaker 2

1:21:21 on the insurance.

Speaker 1

1:21:24 Well, the night before. I don't if the night before. Still,

Speaker 2

1:21:28 any excuse me. Anywhere in town would be valuable. Well,

Speaker 3

1:21:34 excuse me, but I think the mayor is our law officer. I can do it. So you'll be up at 07:00? I'll I'll bring you some coffee.

Speaker 2

1:21:46 I mean, I could do it a couple of days a week. I could. I don't

Speaker 10

1:21:51 have an objection coming in at seven, 07:30 because I get up early, but

Speaker 2

1:21:55 I'm leaving earlier. Why don't you and I? Why don't you and I talk Just about to give people a record that they see the The town administrator and I can talk about that. We'll work that Okay. Alright. Discussion of possible community gathering or alternative event in response to the cancellation of the twenty twenty six hometown parade.

Speaker 1

1:22:21 Yes. So, we are proposing a or working on a possible concert to replace. We did not have the fourth of July parade. We are initially looking around Labor Day or dates in October that would not oppose with any pre established town events. We are more dependent on availability of the bands. Most everything that would be needed for this event, costs have already been incurred, and items used regularly for the fourth of July parade. So, we're asking Town Council if for approval to consider doing an auxiliary events.

1:23:02 Again, we are still in the planning phase, but we would like to possibly be able to post a concert.

1:23:12 Any questions?

Speaker 2

1:23:14 Well, I just like a clarification on you know, we had talked about the fact that Kilmarnock at the Town Center has the beverage. Right. Truck. But for which they need a license. And so, They are a municipality getting a beverage truck. So, how? It's I don't Okay, what are they doing? I

Speaker 6

1:23:45 believe, based on my friendships with people who happen to work for the town of Kilmarnock, that they actually have it is not the town that gets it. So for example, the Chamber of Commerce, Lancaster by the Bay has had it in past years. I'm not sure who has it this year, but I do not believe it is the town of Kilmarnock with The town

Speaker 2

1:24:06 of Kilmarnock's event, but the chamber would get the beverage truck. They

Speaker 6

1:24:12 gave the a c license. Yes. And then the town I I mean, you could talk to Emily Webster, who many of us know, and she would be able to explain to you how they are able to sell beer and wine at Music on the Half Shell. But I do not believe that it is the town of Kilmarnock that gets the ABC license. You're absolutely correct. Plus whoever does it has to have coverage

Speaker 3

1:24:34 on insurance policy. We would absolutely not have the town. I don't think the town can. No. And we would So that is We have to have enforcement and ropes and all this. Well, Well, that's what we do for months. And so that is the consideration. Yeah. But we don't do it. Yeah. Right. Right. They have insurance policy. They do the ABC thing and whatever. Yes. So that is everything we're still working on dependent upon that as well. And if not, it will just be a

Speaker 1

1:25:01 no alcohol event, which, but again, we are working through that with the time given that it's within the next month or two. It's

Speaker 3

1:25:11 possible we'll work with the VA. In other words, they take care of the licensing, the ABC and whatever, and we provide. We're at the distance that are pairing with certain organizations in town. Again,

Speaker 6

1:25:23 it's good. I was just going to say, I don't think there's anything wrong with the town hosting an event where there is not an ABC license and there's just a band. And I think timing is gonna be critical because from my experience with the crab festival, we go for our ABC license months in advance. Right. So I don't even know if you could find a partner who would be willing to get the ABC license that you could get it in time. So I would I

Speaker 1

1:25:52 don't think that there's anything wrong with continuing to explore that option, but I also don't think we should consider that a deal breaker for the event. And again, this is just as a exhilarating to host something this year. It's not that we are required if we can make it happen, but I, you know, we don't want to force or put us in a situation or you force the agency license on another organization if it's not the right time or enough timing to make it successful or something we feel comfortable doing.

1:26:25 So

Speaker 2

1:26:25 is it the pleasure of the counsel to ask that the this committee continue to explore report back in September?

possibly Samantha Van Saun

1:26:37 I think if they want to. I don't know that we need to do that officially, but I'm sure that would be great to next, you

Speaker 1

1:26:44 know, if we are able to make the timeline work with everything, if you could possibly be Labor Day weekend, we don't have the next meeting till after. Right. That's what I'm saying. So should we suggest

Speaker 2

1:26:56 that the committee continue to move forward? Yeah. Do

Speaker 6

1:27:00 we need a motion connected to this or is this just an action by committee? I I think it's an action by committee also,

Speaker 2

1:27:07 but I just want to make sure that there are no objections.

Speaker 6

1:27:12 I don't see any reason to object if the committee wants to continue moving forward and we wish them well in their adventures. Thank

Speaker 2

1:27:19 you. Okay. Alright. A resolution twenty twenty six twenty seven renewal of Chesapeake Bank CDs seven seven three seven zero zero one three and seven eight eight one.

Speaker 6

1:27:38 Again, this is mainly just a housekeeping or bookkeeping issue. These CDs are all maturing. We're recommending rolling them over with the same time frame that they currently have. As you all know, this is something that budget and finance will be trying to do once we have a better idea of timing of when we might need money, but right now we don't. And so we think the best thing to do is just to roll them over. They have staggered maturation dates.

1:28:03 So that will help us with expenses down the road. So I, Mary Carey Bradley move to adopt resolution twenty twenty six dash 27 as presented. Second.

Speaker 2

1:28:16 Okay. Roll call by vote. Bradley? Yes. Cline? Yes. Nunnally is absent. Robinson? Yes. Van Saun? Yes. Westbrook? Yes. Alright. Discussion and consideration of streetlight concerns raised by residents.

Speaker 10

1:28:33 Madam Mayor, I think your committee has solved that problem.

Speaker 1

1:28:39 Wouldn't you think? I mean. We've made steps toward. I think we found a resolution that I'm comfortable with. Guess do we want to inform people? Yeah, I'm sure everyone of the situations. I'm not privy to the way I guess. We've had a couple complaints regarding the street lights being replaced in the brightness of them along certain areas. So these were brought to the attention. Two separate situations. I'm not sure of the King Carter one parameters around that complaint.

1:29:15 The other one was on Pine Circle, and so obviously the priority is public safety and we don't want to take away any street lights, but we also do want to review brightness of any concern depending on the location. And we did actually, Phil, I don't know if you want to speak on what you proposed regarding how we handle it. Otherwise

possibly Philip Robinson

1:29:47 If you would like.

1:29:54 So I think what it is is I don't think and if we and this is something I think we need to bring up in our next public safety meeting, but it's just conversation is, first of all, street lights are mainly out there for pedestrian safety and vehicle safety at night. So they are not out there to illuminate some jarred or someone's house, and and so we don't want people saying, want this one on or not because it's not about you. It's about the people who drive, people like me who walk their dogs at 10:00 at night and and things like that.

1:30:26 And I think it is a policy that we want to keep all our street lights working. However, I personally have been over at 09:30 at night and saw the street light in question over on York Road and it not York Road. On It's Heinz Circle. Heinz Circle, it is bright. So, did you have a conversation about the ability to will will Dominion let us? I

Speaker 3

1:30:55 do not have an answer to that yet. I can shed a little bit on that. Okay. It was, I want to say, probably six or seven years ago, Dominion came to the town and they were switching all lights to a certain type of lamp, and we could either switch all of them in Irvington to tune, if I'm not mistaken, of almost $10 or we could wait until the old ones blew and they'd come and replace it with the new ones at no charge. So that could be that all of a sudden if someone thinks it's bright, it's because now it's got the new that's a big one.

1:31:41 And some of them were previously the pine circle one was not even lit from, I think, that owner took over. Is that right? So, that could be that too. So, we have some that aren't The switch into all LED is what was happening And at the we had a mix of regular and halogen I think temporarily and now they're replacing all of them with LED. Slowly. Some, not all. Think it's still in the As they go out. And he said it's probably about a five year deal.

possibly Philip Robinson

1:32:12 There are diffusers and deflectors that you can put on a light, and this is what Justin is asking. Dominion. Correct? Yes. They're trying get approval from that. Trying to get approval from Dominion. Now he did say Dominion would not do it. They do not do that anymore. But perhaps we could get someone or or the owner could get permission for someone to do it, a an approved contractor.

Speaker 3

1:32:40 Well, that little spot is only what, three houses? Is

Speaker 1

1:32:44 it four houses there? I mean, it's It's not like it's three property lines touching, but as far as right there directly, there's an empty lot to the left. There's a house to the right and then to the right. My point is that it's not like it's

possibly Philip Robinson

1:32:57 a huge traffic area through that little spot. So if you had a diffuser there, it wouldn't be all that big a deal. Correct. We just want to make sure we're keeping consistent policy throughout town. I don't want someone to come in. Oh, you did that one over there. I don't like this one because it shines on my TV wrong when I and the get so whatever it is we do, and I think that there is a significant issue in this one. There needs to be a policy to where there are certain things that have to happen for us to pay for it.

1:33:34 Or if not, everyone's gonna go, I don't I don't like the light down the road. Wait. Hold on. That's not even in front of your house, and you still but yeah. But you and and I I wanted to make it easy on the staff and easy on us and make it very transparent. Have to be really clear what Dominion will And and we still need to see with Dominion if we're allowed to put diffusers on. So I won't get into them right now, but and we'll get them into the committee.

1:34:06 But it's some for example, this particular light is on private property. There's an easement. It is not on the VDOT easement. It is on private property.

1:34:16 So and I've I just gave her the the easement for it. So we'll talk about it in the committee, but we have some some guidelines which which, you know, some things that saying if there's an occupied residential structure within 75 feet of the light, okay, it is something that we we would consider. It's got to sit within certain we won't get into that, but that's what we're gonna do in the committee parameters. In parameters so we don't get flooded with everyone who doesn't like a light or people saying, I want my my yard lit up because I wanna wanna have to make security lights.

1:34:52 I wanna use that, so pull it off. We don't need to be in that. No. We're not in that business. We just need to come up with a way of addressing the ones that really need to be addressed and not having

Speaker 1

1:35:05 things like because they must more recently come through and change. They probably Yeah. That's

Speaker 3

1:35:11 just an inventory. And I think

possibly Philip Robinson

1:35:14 we've had two or three people in the town ask to have the lights turned off in front of their houses when the reality It's

Speaker 10

1:35:23 snowballing. And

possibly Philip Robinson

1:35:24 when it is not about the people in front of their house, it's about the pedestrians walking by their houses and things like that. So I don't have an issue and I actually agree with this lady's concern, but we need to be sure that we're addressing the real concerns. So you want to table this and discuss it? There's nothing to

Speaker 2

1:35:46 table. Discussing

Speaker 1

1:35:48 to the attention if anyone had any input but we will be working on this at the next public safety meeting. Have you set that date? Yes. It's this Thursday, this morning. Next Thursday, Friday, and Saturday from the way things are. Say

possibly Philip Robinson

1:36:03 again? There it's next Thursday, Friday, and Saturday, the the number of things that are going on the list. And you're doing it differently.

Speaker 2

1:36:10 Yep. In the in the town office. Town office at 05:00. Yep. 05:00. The twentieth.

Speaker 1

1:36:16 But right? It's one of the Thursday, a week from today, 05:30, town office. Good. Okay. Under

Speaker 2

1:36:27 announcements, the town office will be closed on 09/07/2026 in observance of Labor Day. Next Town Council regular call meeting will be 09/10/2026, 06:30PM in Irvington Baptist Church. Is there a motion to adjourn? So moved. Second. All those in favor? Aye. Opposed? Meeting is adjourned. Thank you. Thank God.

possibly Samantha Van Saun

1:36:55 My gosh. Good night.

Speaker 3

1:36:57 Good night, Kelly. Thank you, Kelly. I apologize for engaging. I totally forgot about it. Not going. Just was engaging when they're having public comment. Or her Me? Me. Engaging who? Research. It's just about everybody here. The

Speaker 2

1:37:14 golf cart. Oh,

Speaker 9

1:37:16 yeah. Well, how I mean, I

Speaker 10

1:37:18 almost jumped in and said point point of order stop and Yeah. Talking to people that are commenting because we're not allowed to. Right. Mean, unless you would hate me doing that, I'll do it. But but was apologizing.

Speaker 2

1:37:29 I was being open with Sibley. I wanted Yeah. Wanted Well, Sibley was sitting there. That was under the mayor. That's right. Right. But if you if you don't have any objection, if

Speaker 10

1:37:40 you want, how then people start interacting. I'll I'll try and polite